Happy New Year From RMS

The season is so busy but you can rest easy knowing your Resort Management System keeps your data safe and secure with access from anywhere and backups performed nightly.

For those of you with RMSLive and online booking your RMS is working for you 24/7.  Guests can book online and pay their remaining balance  with the Guest Payment Portal. Owners can book their own reservations and view Owner Statements with the Owners Portal.

January is the time to start thinking about your Owner and Vendor 1099's.  Find out more in this RMS Newsletter.

Getting RMS Ready for 2016!


What do you need to do to get ready for 2016? 
1 .First of all, you will want to close out 2015!  Print and review your owner statements and then Finalize them!

2. Print your Tax Report.

3. If you use Advanced Accounting you may want to print the Trial Balance for the month, Post Transactions and Close the Accounting Period.  These are monthly procedures, so if you haven't been doing them please give us a call before you get started.

4. Print your Unit Totals reports for you and your owner. Reports>Owner Reports>1099s and Unit Totals.

5. Print your 1099s for Owners and Vendors.  You can order forms or pick up 1099 forms at an office supply store such as Staples.

6. Check what years you are tracking and give us a call if you need to upgrade your Unit calendars and track a new year.

7. Check your Season File and make sure your start and end dates for each season are correct.

8.  Change Rates as needed in the Unit Rates File.

9. What's that Monkey got to do with anything? 2016 is the year of the Monkey according to the Chinese calendar which actually doesn't start until February 8th. And don't forget, February has 29 days this year!

Reviewing Your Web Presence and Correspondence

RMS has some options for you to consider as you plan your marketing strategy for 2016.  How is your website doing? Do you list your properties on other sites?  How is your followup correspondence?
RMS has many integration options such as online booking or just allow guest to look at current availability and not book. The guest payment portal allows your guests to complete payments online. Your guests can use our powerful search capabilities on your own website to find the perfect vacation rental.

Integration with one of our partner listing sites is another option you may want to consider.  Do you already list your properties with one of the vacation rental listing sites?  Did you even know you could integrate RMS with the most popular listing sites?  That means that all the information including your current rates and calendars can display on the listing site.   RMS becomes the system of record for pictures, unit details, rates and calendars.  Booking online through HomeAway and VRBO directly into RMS is another option available.

FlipKey and TripAdvisor offer awesome ways to publish reviews to your listings.
Integration with GladProfessional, formerly Glad To Have You, is also available. See more info...
Don't like listing sites? or just want listing site independence? Check out Matt's blog.


RMS has many letters and reports that can assist you in communicating and following up with your guests.  In case you missed it check out the

After Reservation tutorial. (Must login to ResortPilot.com to view.)

13 January 2016, 18:11