RMS Newsletter Spring 2018

Your Resort Management System
Spring Break, Updates, and New Rates!  

SPRING BREAK means different things to many of you.  Maybe it was one of your busiest times? Some of you look forward to the slowdown after Spring break. In this RMS Newsletter find out how to create a Spring Break season in your seasons and rates.  Learn some new Tips and Tricks on how to use your Resort Management System more efficiently in today's fast paced business world. First check out what's coming out in the next update, and weigh in on redesigning  your rates for HomeAway integrated listings.
Coming Soon: Custom Rates for HomeAway
 
Would you be interested in listing higher rates on HomeAway to assist you in recouping your cost for the listing site?  The higher rates would have an embedded fee that would be an income fee designated
for the property management company.  Commission would still be calculated only on the unit's default or standard rental rate. The fee would NOT be disclosed to the guest or shared with HomeAway.  This HomeAway rate would be a unique rate that could feed to the listing site only and not necessarily the rate that would be on your company website or quoted to a guest when they called to book a reservation.  In this manner, you  would recoup practically all of your listing cost or even make additional revenue. Let us know what you think!

For any questions regarding integrating your RMS properties with HomeAway or how the new rates will work, then please visit  resortpilot.com or give us a call: 843-795-4110
 
Programming Update 
All RMS clients who are integrated with HomeAway and VRBO will be receiving a version update soon. All HomeAway property managers have been faced with many changes from pricing changes and booking fees to secure messaging and guaranteed pricing.  From a programming aspect, RMS has to maintain compatibility with these changes and we want to know YOUR plans and expectations for integrating with HomeAway for 2018-2019.
Seasons and Rates in RMS

In RMS, Seasons and Rates files work together to determine how much you will charge for a reservation for the nights that are booked.

First determine what your Seasons are in the Seasons File.  Each Season File runs from January 1 - December 31 of each year you are tracking.  This could be a simple set of Seasons and Dates, for EXAMPLE:

2018  2019 
Winter : 01/01 - 03/31 Winter : 01/01 - 03/31 
Spring: 04/01 - 06/10 Spring : 04/01 - 04/14  
Summer: 06/11 - 08/31
Springbreak: 04/15 -04/21 
Fall: 09/01/19 - 11/24/19 Spring: 04/22 - 06/10 
Winter: 11/25/19-12/31/19 Summer: 06/11 -08/13 
Winter 11/25 - 12/31 


To create a Spring break season in the middle of an existing Spring Season of 04/01/19 to 06/10/19 go to Files>Seasons File. Select the Season File by choosing "Show All" and select the Season. Highlight your dates and then choose "Split" to break out a new set of dates. If you just want to change the beginning and end date of a set of dates use "Edit".

If you want to create a new Season File for the whole year choose the NEW button. Then choose "Split" to begin designing new date breaks or seasons. The seasons are the platform for your rates. If you want to simply edit some dates of an existing season, then choose show all and SELECT the Season File you want to change. Next, highlight the dates you want to change and then select "Edit".  This allows you to change the beginning and start date of the Season.  If you want to split out a week in the middle of a range of dates, such as for Spring Break then use "Split".

Typically a standard Season is set up for most or all Unit Rates.  If all your Unit Rates are using the same season then you only have to edit one Season File to impact all units. Dates are changed in the Seasons File.  Rental Rates are changed in the Unit Rates File.  You can find both these icons easily from the Files Navigation menu

 
Rates = $$$ 
The Unit Rates File is where you will enter the dollar value for your daily or weekly amounts you want to charge for your RMS Units. Each rate is associated with a season and all the date breaks therein. In the Unit Rates File, enter a weekly amount in the field labeled Week. Enter an average daily price in the field labelled Avg. The average amount is required for some online booking pages and websites.  Enter daily amounts in the fields marked Daily amounts. Don't forget to click OK to save your changes.Once a Rate is saved it can be copied as long as the season associated to that rate exists in the year you want to copy the rate to. Assign the rates in the Unit File>Rates and Seasons Screen for all three years your system is tracking.
TIP: 
If you created a new season or changed season dates, be sure to check your rates to make sure you have the correct amounts in your Unit Rates File. If you edit a Season associated with the Season Supplement, always confirm your minimum nights and check-in and check-out days for the season that was changed.

For any questions regarding RMS  visit resortpilot.com or give us a call: 843-795-4110  

 
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17 April 2018, 16:50

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