Special Delivery  : RMS Update

The most recent RMS update contains a variety of improvements and fixes to your
RMS.  Many of these items were requested or reported by you, our valued RMS software
 users.  We know that it is important for you to have control of your data every
 working minute.  Our goal at AMS, Inc. is to make RMS the most efficient set of
 tools in your office. We strive to improve our product as well as our services
and communications with the users of RMS.

"How does my system get updated?"  RMS schedules your system to receive the update.
Upon logging into your RMS, you will may be prompted that an update is available.
 You will accept this update.  Once the update has been downloaded, you will need
to log out of RMS and then log back in to install the update.  RMS will prompt you
to allow the update to install.  Most Hosted RMS users will be updated by an RMS
 technician and my not see the prompts described above.  PC based users will be
required to accept the update and allow it to install.

To check on what version of RMS you are running you can always go to the 'About
RMS' option on the Help Menu.

Accounting Work Orders vs. Maintenance Work Orders
Let the battle begin...Accounting Work Orders vs. Maintenance Work Orders in RMS.
Here's the low down:  Accounting Work Orders are available to all systems, even
those without Advanced Accounting or the Maintenance System. This type of work
order is entered after the work is done.  Some prefer this work order because it's
quick.  The Accounting Work Orders post a debit to the owners liability account.
 A one line description will appear on the owner statement describing the work
done and the charge to the owner.  This work order entry, which is done from the
accounting menu, can also create a payable, such as to pay a vendor. Keep in mind
that payables are only available with Advanced Accounting.

Maintenance Work Orders are a more powerful tool that requires some set up prior
 to use and more information is entered on the work order as the work progresses.
 This work order is only available when you have the Maintenance System turned on
in RMS.  Entering a work order this way does not automatically create a transaction
on the owner statement.  The work order goes through a series of stages that make
it useful to track a work in progress.  The work order process goes from entered,
to assigned  and then completed where you can price out parts and labor or create
markups.  It allows you to keep a record of all work orders in different categories
for different units and then look these up as needed by various criteria.  These
 Maintenance System work orders must be posted to owners accounts using a utility.
 They can also create payables to vendors.

Adding New Units
After you have entered a new owner and new unit information in RMS you must run
a Utility, Add New Units to be able to book a reservation in the unit.  When you
 add new units to your RMS, the Unit Level, Active Units and Units to Add count
will display in the Add New Units to System Utility screen.  What happens when you
reach your current capacity?  Check to make sure all your units need to be active.
 Delete any old units that are out of your program and inactivate any that have
left but may come back.  This will make room for more units to be added into your
program.  Be sure to print out any reports you need before deleting a unit, such
 as the Unit Nights Reservations Booked or Unit Nights Gross report found on the
 Unit Reports Menu.  If you need to upgrade your unit count give us a call for a
 quote customized to your system, or send us an email